For those of you interested in participating in the Traveling Dress Project, we thought that the following information might be helpful to you in your decision to participate.
Upon being accepted, you will be billed a $100 participation fee. Payment arrangements can be made under certain circumstances.
Non-Committal Fee Policy
Should you not follow through and produce a your two portraits for The Traveling Dress Project in 2020, you will be expected to pay a $199 non-committal fee. A credit card number will be kept on file at the signing of your contract until the gallery in 2019, when it will then be destroyed. The credit card used for this purpose must not have an expiration date of before July 2019.
In addition to the participation fees, it is obvious that you will incur personal costs associated with your individual shoot such as professional hair and make-up and/or props, as well as the costs of printing and framing.
Framing Your Print
You will be responsible for providing one (1) 24x36 print on a 1/2 inch gatorfoam float mount as your competition entry to the gallery (that will have the time and date announced at a later time.) You are also required to print an additional print in a 16x24 size as well with the same backing. Your 24x36 must show at least 3/4 of the dress. Your 16x24 may be of anything you like regarding the dress.
No model may be used by more than one photographer throughout the course of the competition year.
Do you have a cancellation policy?
You understand that a digital copy of your images will be supplied to The Traveling Dress Project Association, LLC. for publication thirty (30) days before the gallery. You understand that a digital copy of your images will be published on www.travelingdressproject.com and potentially in print publications as well.
A proof of your final image must be submitted for review and acceptance by April 15th to The Traveling Dress Project, LLC.
You understand that it will be required to have your print(s) delivered to the committee members two-weeks or (14) days before the first and opening gallery. In addition, you understand that there may be more than one showing. It is the committee's goal to get our project as much exposure as possible, which potentially means that you will need to make your portrait available for up to three to four events. You also understand that an easel must be delivered for each portrait that you are exhibiting.
Selling Your Print
Should you sell your print at the gallery which is encouraged, but not required, a 10% commission will be paid to The Traveling Dress Project Association, LLC. Should you not be present at the gallery whatsoever, that commission will be 30%.
Project Creative Guidelines
While The Traveling Dress Project encourages your artistic vision, gore or vulgarity will not be allowed and your entry will be refused. Image content shall be appropriate and tasteful.
You understand that while the dress is in your care, you are responsible for any damage that is incurred and/or complete replacement costs should it not be repairable.
The dress shall be clean upon it's return to the committee member and ready for the next artist to use.
You understand that should you not be able to shoot the dress during your scheduled week and need to commit to another week, there will be a $25 rescheduling fee. This only applies if you have already had the dress in your possession or if you give the Traveling Dress Project a less than seven (7) day notice.
Image Sharing Policy
You understand that images from this project are not to be shared in any forum or social media, other than the private group that is set up for The Traveling Dress Project until the 2020 Traveling Dress Project Gallery. Shall I not complete the terms of this agreement, no images that I have taken involving the products of this project shall be shared whatsoever at any time.
The Traveling Dress Project is often given multiple opportunities to exhibit in more than one event or gallery and it would be expected of you to make your portraits available unless they have sold at a prior event.
You understand that any property (portraits or easels or display items) that are neglected or left in the care of the Traveling Dress Project and are not retrieved within sixty (60) days, are forfeited to the committee and may be sold to benefit The Traveling Dress Project Association, LLC.
Updating Terms & Additional Policies
You understand that the only individuals who can make changes to the terms of your written contract are the committee members and must be done in writing.
Awards for 2020 will be based in three different ways, which will be different than how we have awarded prizes in the past. We will be awarding Judge's Choice awards for 1st through 3rd place. We will award 1st through 3rd place for the public attendees votes and we will be offering online guests the opportunity to vote for their favorites where we will also award prizes for 1st through 3rd place. This gives more of the Artists an opportunity to have their work recognized depending on the platform.